Student Roster & Fee Status
| Student ID | Student Name | Grade | Parent Name | Phone / WhatsApp | Monthly Fee | Amount Paid | Paid Till Date | Fee Due (To Pay) | Next Due Date | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Loading roster... | |||||||||||
Daily Student Attendance Register
Maintain everyday student attendance. Download the official pre-filled template, mark status, and upload daily.
| Student ID | Student Name | Class / Grade | Status (Today) | Remarks / Reason |
|---|---|---|---|---|
| Loading daily attendance records... | ||||
Teachers & Staff Management
Full profile records of Class Teachers, Subject Teachers, Clerks, Accountants, and Staff with unique Employee Numbers, qualifications, joining/leaving details, and daily attendance.
| Employee No | Full Name | Role / Designation | Class / Subject | Qualification | Phone / WhatsApp | Joining Date | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Loading teachers and staff records... | ||||||||
Standard Fee Components & Billing Frequency
The standard list of fee heads a school can levy, what each one covers, and how often it is billed (Yearly / Quarterly / Monthly / One-Time). Tick whichever apply to your school in the Academic Year plan below.
| Fee Component | Details (What it covers) | Default Frequency | Type | Action |
|---|---|---|---|---|
| Loading standard fee components... | ||||
Applicable Fee Components for the Academic Year
Select the components that apply for the academic year and class, set the frequency and the amount per instalment. The system raises dated instalments from these and marks each one Fully Paid, Partially Paid or Overdue as payments are received.
| Apply | Fee Component | Details (What it covers) | Frequency | Amount / Instalment | Instalments | Annual Total |
|---|---|---|---|---|---|---|
| Loading fee plan... | ||||||
One-Time components are raised only for students admitted during the selected academic year. A class without its own plan falls back to the ALL Classes plan.
Fixed Class Fee Structure (1-Year Academic Session: 1 April โ 31 March)
Every year fees are fixed from the start of the session for each class with itemized components (Tuition, Annual, Lab, Activity, Exam). School can grant student-specific concessions.
| Class / Grade | Annual Tuition | Annual Charges | Lab Fee | Activity / Sports | Exam / Assessment | Total 1-Year Session Fee | Base Monthly Fee | Action |
|---|---|---|---|---|---|---|---|---|
| Loading class fee structures... | ||||||||
Visitor Check-In & Identity Verification
Search the student, compare the person at the gate against the photograph on file, then record the visit with its reason. Every entry and exit is time-stamped and audited.
Visitor Register
| Pass No. | Date & Time | Visitor | Type | Student | Reason for Visit | Verification | Action |
|---|---|---|---|---|---|---|---|
| Loading visitor register... | |||||||
Pending Reminder Candidates (Evaluated Today)
Students with upcoming or overdue fee balances. Cooldown protection prevents spamming parents within 24 hours.
| Student ID | Student Name | Fee Due | Due Date | Notice Type | Days Until Due | Status / Cooldown | Local Actions |
|---|---|---|---|---|---|---|---|
| No pending reminder candidates. | |||||||
Outbox Dispatch History (Local Audit Trail)
| ID | Student ID | Student Name | Recipient | Channel | Type | Subject | Sent At | Action |
|---|---|---|---|---|---|---|---|---|
| No reminder history logged yet. | ||||||||
School Configuration & Automation Rules
School Working Schedule & Saturday Timings
Maintain working days (Mon-Fri or Mon-Sat) and standard school hours. Special half-day hours for Saturday can be set.
School Holiday Calendar
Manage annual official and festive holidays observed by the school.
โ Add New School Holiday
| Holiday Date | Holiday Name | Description / Details | Action |
|---|---|---|---|
| Loading school holidays... | |||
STELEIOS Certified Client License & Machine Lock
Official client software registration. Securely node-locked to this desktop computer.
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Database Backup & Disaster Recovery (for Small Schools)
Take instant CSV backups for spreadsheets, download complete database snapshots, or restore the whole database in case of hardware migration, system crash, or data issues.
๐พ Take Full Database Backup
Download a complete archive containing all student records, 1-year fee structures, settings, and outbox logs.
โ ๏ธ Restore Database from Backup
Upload a previously downloaded .db backup file to completely restore all school data. An emergency snapshot is taken automatically before replacing.
Automated Nightly Database Backup (6-Day Rolling Overwrite Loop)
Every night (default 23:00 / 11:00 PM), the system automatically saves a full backup snapshot into your defined destination folder using a 6-day rolling overwrite loop (Day 1 Monday to Day 6 Saturday). Synchronized with Windows Task Scheduler to execute automatically during the night even when the software is closed or not in use.
๐ 6-Day Rolling Overwrite Loop Slots
| Slot # | Day | Snapshot File | Status | Size | Last Overwritten | Action |
|---|
Security & Master Password
Update the administrator login password for this school terminal.
Immutable System-Wide Audit Log Ledger
Complete, chronological, append-only record of all actions, payment revisions, roster updates, and administrative events.
| ID | Timestamp | Event Type | Operator | Target Entity | Action Description | Client IP |
|---|---|---|---|---|---|---|
| Loading audit trail ledger... | ||||||